Easily print visitor badges

Keep your workplace secure and quickly identify visitors at a glance with Envoy’s visitor badge software.

Printable visitor badges—made easy

Automatic printing

Envoy prints detailed visitor badges as soon as guests sign in.

Preprinted badges

Optionally print badges in advance for invited visitors.

Reprinting badges

Need a replacement? Reprint any badge directly from the dashboard.

Badges for plus ones

Print visitor badges for additional guests with ease. When a visitor brings colleagues or extra guests, the group representative enters the number of plus ones on the iPad, and Envoy automatically prints the badges for the entire group. If anyone gets separated, they can be quickly escorted back to their group leader.

Multiple visitor types

Customize the sign-in experience based on the purpose of your guest’s visit. Envoy’s visitor badge printer software lets you print badges for some visitor types but not others, display different details, or show custom messages—all configurable from your dashboard.

Key security features in your security badge system

Highlight guests without completed NDAs

Call attention to missing NDAs by printing a special badge design when a visitor skips your NDA, so they’re easy to spot at a glance.

Entry time and date

Display sign-in time and date on each badge to ensure visitors don’t overstay their welcome.

Visitor photos on badges

Print each visitor’s photo on their badge for instant ID verification and added security.

Expiring badges

Expire badges automatically after 24 hours, displaying a red “VOID” design to show access is no longer valid.

Fully customizable visitor badge design

Print custom color badges

Envoy prints your custom design in full color and ships it to your office. Visitor names and sign-in details automatically appear on your branded badges.

Customize badge details

Adjust fonts, layout, orientation, and more. Preview your badge before printing to ensure it meets your exact needs.

Include sign-in details

Display the most relevant details right on the badge—company name for clients, host name for interviewees, or any other required details.

Choose adhesive badges

Use a variety of adhesive options to fit your workspace and badge needs.

Add a custom visitor message

Add greetings, Wi-Fi info, or other helpful details directly to Envoy’s printable visitor badges.

Opt for lanyard badges

If adhesive badges aren’t ideal, use non-adhesive badges in plastic sleeves for lanyard wear.

Printer configuration options

Connect via Wi-Fi or Ethernet

Set up the Brother QL-820NWB thermal printer quickly using Wi-Fi or Ethernet. With no ink to worry about, it reliably prints badges whenever you need them.

Configure multiple printers per location

Pair printers with designated iPads for campus-style offices or unique setups. Our Enterprise plan makes it easy to create the right configuration for your space.

Ready to try it out?

With Envoy, badge printing is a breeze. See how it streamlines your visitor process.

Start free trial Plans and pricing

FAQ

What is a visitor badge?

A visitor badge is a temporary ID that clearly shows who a visitor is, who they’re visiting, and where they’re authorized to be. With Envoy, visitor badges are automatically printed at check-in to help teams quickly identify guests onsite.

What is the purpose of a visitor badge?

The purpose of a visitor badge is to improve workplace security by making visitors easy to identify at a glance. Envoy visitor badges help employees spot unregistered guests and ensure visitors only access approved areas.

Why is having a badge system for visitors important?

A visitor badge system creates consistency and accountability for everyone entering the workplace. Envoy’s badge system pairs visitor identification with digital sign-in records, giving teams visibility into who is onsite at any time.

How much does a visitor badge cost?

The cost of visitor badges depends on factors like badge printing hardware and usage volume. Envoy includes visitor badges as part of its visitor management platform, allowing teams to print badges on demand without ordering pre-printed stock.

What information is typically included on a visitor badge?

Visitor badges usually include a visitor’s name, host, date, and company. Envoy badges are customizable, so teams can add details like access level indicators or branding to fit their workplace needs.

Are Envoy visitor badges customizable?

Yes, Envoy allows teams to customize visitor badges to match their security and branding requirements. This includes layout, fields displayed, and badge formatting to support different visitor types.