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DESK BOOKING SOFTWARE
Maximize space while making flexible work easy
Simplify desk reservations, reduce conflicts, and improve space utilization with Envoy’s smart desk booking system.
How Envoy’s desk booking system works
Designate which desks are available
Manage desk booking with ease: mark desks as hot, permanent, or unavailable, and assign amenities so employees can find their ideal spot.
Employees book a desk from the Envoy app
Empower employees to book a desk by the hour, day, or week—right from their phones. They can pick the spot that works best for their day, and workplace admins can grab desks for them, too.
Automatically seat teammates near each other
Set up neighborhoods so teams can sit together. Automatically seat coworkers by function or project, giving them the flexibility to change desks if they prefer.
Make smarter decisions about your space
Explore desk booking data to see who’s onsite each day and use these insights to optimize your layout, support your teams, and reduce wasted space and real estate costs.
Always know who's onsite
With Envoy Visitors, you can maintain an up-to-date log of everyone who enters your facilities and identify when visitors have left, via features such as automated sign-out. You also have access to all your visitor data, centralized within an easy-to-use dashboard.
Customize access control
Set clear access restrictions to your workplace and its sensitive areas based on specific criteria, such as appearing on a blocklist or failing to meet entry requirements. Envoy can connect with your building's access control and WiFi systems so that only approved people can come onsite.
Surface and share insights
Access global and location-level data to decide whether to grow, downsize, or close an office in a particular area. With Envoy Visitors, you can generate reports from the data the system collects and send them to the right stakeholders.
Seamless visitor experience
Identify your busiest days, peak hours, and locations with the most foot traffic so you can allocate staff and resources accordingly. As your business scales, Envoy Visitors can be customized to fit your industry and site-specific needs, regardless of whether you have multiple sites in one location or hundreds worldwide.
Adapt your space for hybrid work
Designate which desks are available to reserve within Envoy’s desk reservation software. Add hot desks to each location to minimize unused seats.
Bring people together onsite
Employees can book desks in team-designated neighborhoods or choose to sit near workplace buddies. See where others are sitting on the map by referencing their profile photos in the seating chart.
Use your space efficiently
Leverage desk booking data to understand demand, plan ahead, and adapt your space to how your team actually works. Align your layout with usage trends and reduce wasted space.
KEY FEATURES
Desk booking software that makes flexible work easy
Hot desk booking
Give your team on-the-spot flexibility to choose where they sit to get the most out of the day.
Desk hoteling
Allow employees to schedule a desk reservation by the hour, day, or week.
Permanent desk assignments
Assign certain employees a permanent seat to use each day they’re onsite.
Desk amenities
Empower employees to filter and book the perfect desk with what they need for the day.
Neighborhoods
Highlight specific areas where teammates can sit together to work and collaborate.
Workspace maps
Display an interactive map of your space so employees can easily find and book their desk.
Mobile app
Make it easy for employees to find and book a desk directly from the Envoy mobile app.
Desk analytics
Get insight into space usage so you can optimize your layout and lower real estate costs.
Rolling out Desks was a no-brainer. We can allocate permanent desks to people who come in every day and leave hot desks open for hybrid employees.
ALEX PEZZULO
Senior Office and Facilities Manager at Conductor
Create a workplace where people want to be
Give employees everything they need to navigate the workplace efficiently and provide admins with real-time insights to maximize real estate investments.
Bring your team together to do their best work
Employees can see when coworkers are onsite and book a desk nearby to improve collaboration and stay aligned.
Help everyone navigate onsite
Interactive workplace maps allow employees to easily find the people and the spaces they need to get work done.
Get a complete view of your workplace
See real-time and historical desk usage, attendance patterns, and onsite trends, so you know what’s happening across your space.
Make data-informed decisions
Turn workplace data into clear actions, like adjusting desk supply, planning staffing, or reconfiguring layouts as needs change.
Still have questions? We can help.
What is desk booking?
Desk booking, hot desk booking, or desk hoteling gives your employees the flexibility to book a desk for days when they work on-site. Desk booking is a popular tool hybrid workplaces use to optimize their space and usage.
What is hot desk booking software?
Envoy’s hot desk booking software makes it easy to create flexible and productive workplaces. By making desks available for hot desk booking, you give your employees the flexibility to book a desk for days when they come on-site. Your team can easily reserve desks to work productively on-site with Envoy’s desk booking mobile app or on the web.
Why use hot desk booking software for hybrid workplaces?
Envoy’s hot desk booking software makes running hybrid workplaces easy. Your employees can see when their colleagues are scheduled to work on-site and make a desk booking near them to collaborate efficiently in person.
Will hot desk booking software work for my office?
Envoy’s hot desk booking software works for any office-based business that seeks to offer flexibility and seamless collaboration within the workplace.
What is the concept of hot desking?
Hot desking is a workplace model where desks are shared instead of permanently assigned. Employees choose and reserve a desk only when they plan to work onsite. Hot desk booking software manages availability and prevents conflicts.
What is the difference between hot desking and shared desks?
Hot desking allows employees to book any available desk, while shared desks are usually assigned to a small group. Hot desking is more flexible and supports changing schedules. Hot desk booking software is designed specifically for hot desk environments.
What are the rules for hot desking?
Hot desking rules define how and when employees can reserve shared desks. Rules often include booking windows, check-in requirements, and desk cleanup expectations. Hot desk booking software helps enforce these rules automatically.