# When seconds matter: Emergency notifications that reach everyone 🚨 # INTEGRATED WORKPLACE MANAGEMENT ## Modern workplace management, all in one place Run a more efficient, secure workplace—without the complexity of a traditional integrated workplace management system. ## Everything your workplace needs to run better Envoy brings together visitor management, workplace operations, and building insights into one connected platform—delivering many of the capabilities people look for in an IWMS, without the heavy setup or complexity. ### Welcome guests—securely Create a fast, professional check-in experience while keeping your workplace secure. Know who’s onsite, why they’re there, and notify hosts automatically. Envoy delivers the real-time visibility teams expect from IWMS solutions—without the overhead. ### Support how your teams work Help employees coordinate schedules, find coworkers, book desks and rooms, and manage deliveries. Use occupancy and space utilization data to right-size your footprint and reduce real estate costs. ### Operate smarter buildings Keep tenants informed, improve communication, and understand how your building is actually being used. Get accurate occupancy and utilization data to support renewals, compliance, and operational planning. ## Smarter workplace operations, in action Envoy brings people, spaces, and data together in one connected platform to streamline workplace operations. Looking for integrated workplace management software? See how Envoy provides the visibility and automation modern teams need—without heavy implementations. ## Understand and improve your space Create a cost-efficient, productive work environment based on how people utilize your workspace. ### Track onsite presence Get an accurate view of physical occupancy with timely data on employee attendance and visitor foot traffic—giving you the visibility teams look for in IWMS software. ### Drive decisions with unified insights View data from access control systems, WiFi connections, sensors, and desk and room reservations—all in one place. ### Proactively manage your space Confidently plan for the future with space planning tools and workplace utilization data. ## Protect your people, property, and ideas Mitigate risk with swift [incident response](/content/products/emergency-notifications/index.html) and customized security screening for everyone entering your workplace. ### Streamline emergency response Send emergency notifications and simplify evacuations with a log of all onsite employees and visitors, along with emergency signage on your digital workplace map. ### Stop intruders in their path Know immediately if a visitor appears on a BOLO list or if their ID is invalid before they’re welcomed onsite. ### Limit building & network access Automatically grant temporary building access and Wifi credentials to approved guests only to comply with ITAR and other regulations. ## Modernize the onsite experience Whether you have one location or dozens across the globe, provide an exceptionally smooth experience for every admin, employee, and visitor. We put the user experience at the core of everything we do. ### Consistently delight employees Ensure every onsite experience is seamless for every employee–even when they’re traveling between locations–with QR code access and interactive workplace maps. ### Connect the front lobby to each suite Property managers can keep their buildings secure and exceed tenant expectations by connecting the ground floor to every office door. ### Choose a platform that grows with you Companies of all sizes use Envoy to support their evolving workplace needs as they scale their business. #### **Alex Pezzulo** Senior Office and Facilities Manager > Envoy has everything I need in one dashboard which makes my life easier. I don’t have to sign into a million apps or integrate a million tools together. Everything I need to manage employees, desks, meeting rooms, visitors, and deliveries are in one place. #### **Jonathan Priganc** Director, Business Systems-Corporate Affairs > We can collect all the data that we need to meet our compliance requirements in one centralized place. We trust that Envoy protects that data, stores it securely, and does so globally. That’s a big win. #### **Brent Turner** SVP of Solutions > We are obsessive about the experiences we create, and that’s why Envoy is critical to us. It’s our opening engagement that frames the continued sophistication they will encounter. #### **Francis Aquino** Workplace Experience Manager > As soon as we built our new office, I knew we needed Envoy. The service helps us scale operations as we grow, while retaining the same warm and welcoming vibe. ## Connect the tools you rely on to keep work moving Keep everything in sync—from updating calendars to reminding your team to check in to their room—by connecting Envoy to the tools your teams already use. ### Aruba ClearPass Provision unique Wi-Fi network and password details for each Envoy visitor. ### Brivo Access Automatically distribute permissions and log visitor activity. ### Cisco Meraki Securely share unique Wi-Fi credentials with each Envoy visitor. ### Gallagher Command Centre Automatically issue access to visitors and employees. ### Google Calendar Invite visitors and book desks for employees in Envoy without leaving Google Calendar. ### Microsoft Outlook Invite visitors in Envoy without leaving Outlook. ### Microsoft Teams Automatically notify employees through a Teams message for every Envoy update. ### Slack Schedule to come into the office, book desks, and invite visitors through Envoy without leaving Slack. ## Simplifying workplace management ### Accurate data is core to the survival of the physical workplace While most employers recognize the power of data to drive problem-solving and better decision-making, more than half (53%) of businesses lack the data they need to make smart decisions about one of their largest investments: the workplace. ### How companies are rethinking the purpose of their workplace to drive better business outcomes Learn how companies across different industries have evolved their workplace strategies to meet the needs of their business. ### 4 ways facilities leaders can drive smarter decisions using unified workplace data Facilities and real estate directors: Learn how to use workplace data to drive smarter, more cost-effective decisions. ## **FAQ** ### What is centralized workplace management? Centralized workplace management brings together the tools used to manage physical workplaces—such as offices, labs, manufacturing floors, and warehouses—into a single system. It helps organizations streamline operations, maintain visibility across locations, and create consistent, secure experiences for employees and visitors. ### Is centralized workplace management suitable for all office sizes? Yes. Centralized workplace management systems are designed to scale across different environments, from small offices to large, multi-site organizations with varied workplace types. Teams can tailor workflows, policies, and permissions to fit each location’s operational needs. ### How does centralized workplace management improve hybrid work? Centralized workplace management helps hybrid teams coordinate across physical locations by providing real-time visibility into who is onsite and when. Employees can plan their on-site days, while workplace teams ensure spaces are used efficiently across offices and other facilities. ### What features are included in a centralized workplace management system? Core features typically include visitor management, employee check-ins, space and occupancy insights, access controls, and workplace analytics. Together, these tools help organizations manage people, spaces, and security across a wide range of workplace environments. ### How does centralized workplace management help with compliance and security? Centralized systems maintain visitor records, monitor onsite activity, and support access control policies across workplaces. This helps organizations meet safety, compliance, and audit requirements while reducing risk in regulated or high-traffic environments. ### How can I integrate existing tools with a centralized workplace management system? Most systems, including Envoy, offer integrations with calendars, security systems, collaboration tools, and HRIS. This ensures that your workplace ecosystem remains connected, reduces administrative overhead, and keeps employees’ schedules and office data in sync.