Workplace utilization

Run a more efficient workplace

Envoy provides the insights you need to track office utilization, make smarter space decisions, and optimize occupancy, resources, and real estate planning.

Actionable analytics, the Envoy way

Envoy’s actionable insights help you track office utilization and attendance trends, understand resource usage, and uncover optimization opportunities—so you can design a space that works better for everyone.

Unified analytics

Turn your data into decisions

Looking for a workplace utilization solution? Envoy combines occupancy and space usage data to reveal trends, highlight inefficiencies, and help you optimize every square foot.

Know what’s happening across locations

Understand who’s onsite, when, and how they use the workplace from Envoy’s workplace utilization dashboards. Discover global insights or see a detailed local view.

Integrate your work tech stacks

Connect to the workplace tools you already rely on for more accurate and nuanced insights without extra manual effort.

Measure the success of your onsite policies

Integrate badge swipe or Wi-Fi connection data to see attendance trends and adapt policies based on what’s working—and what’s not.

Enhance your operational efficiency

Optimize your layout and space utilization to lower operational costs and improve employee productivity.

Reduce inefficient space

See which spaces go unused often so you can spot opportunities to improve and make the most of your current space before expanding.

Respond swiftly to fluctuating space needs

Adjust your space to accommodate changes to your headcount, employee needs, and weekly foot traffic.

Free up unused rooms

Send automatic check-in alerts and nudges to employees to book smaller spaces or release unneeded rooms.

Plan your future space needs

Make data-backed decisions about lease agreements and real estate investments with tailored insights about your workplace.

Right-size real estate investments

Compare occupancy and space usage data against your capacity to know when you need to downsize, sublease, or expand to a larger space.

Prioritize your real estate spend

Get tailored insights into your space usage with recommendations to optimize efficiency based on your real estate costs.

Reconfigure your workspaces

Determine how to structure employee seating to maximize productivity and safety. Map out layouts by floor or department for effective space planning.

Create an exceptional workplace experience

Make working onsite effortless to foster in-person collaboration, productivity, and community.

Streamline your employee tech stack

Make working onsite effortless to foster in-person collaboration, productivity, and community.

Accurately plan onsite services & resources

View workplace utilization dashboards to understand occupancy patterns and optimize your resource allocation. Plan ahead for catering, utilities, facilities staffing, parking, and more.

Spot preferences & trends

See which spaces employees use most so you can design a layout that best supports their collaboration and productivity.

Amber Green
Global Workplace Manager at The Knot Worldwide
Mark Campbell
Vice president of procurement and facilities
Heather Somaini
Chief Administrative Officer at Lionsgate
Sameer Pangrekar
Head of Global Real Estate & Workplace at Udemy
Danielle Ryan
Sr. Program Manager, Workplace Programs at Samsara

Connect your tools for more accurate workplace insights

Bring data on badge swipes, sensors, and space bookings together to create a clear picture of your overall office utilization and work patterns for better planning and optimization.

Aruba Central

Provision unique Wi-Fi network and password details for each Envoy visitor.

Aruba ClearPass

Provision unique Wi-Fi network and password details for each Envoy visitor.

Brivo Access

Automatically distribute permissions and log visitor activity.

Cater2.me

Automate your food program by syncing real-time employee, visitor and location capacity.

Cisco Meraki

Securely share unique Wi-Fi credentials with each Envoy visitor.

Gallagher Command Centre

Automatically issue access to visitors and employees.

Kisi

Empower your guests with automatically issued Kisi access.

LenelS2 Netbox

Add Envoy visitors to your Netbox activity logs, create a person record, and notify security.

FAQ

What is workplace utilization?

Workplace utilization measures how often office spaces like desks, rooms, and floors are actually used. It helps companies understand demand versus capacity across their workplace. With Envoy, teams can track real usage trends to make informed space decisions.

What is workplace analytics?

Workplace analytics turns office activity data into insights about how people use space. It helps leaders spot trends, plan capacity, and improve workplace performance. Envoy provides workplace analytics that support utilization tracking and space planning.

What is office space optimization?

Office space optimization uses utilization data to align office layout and capacity with employee needs. It helps organizations reduce unused space while improving the employee experience. Envoy supports space optimization by revealing which areas are used most and least.

Why is workplace utilization important for hybrid work?

Workplace utilization helps hybrid teams understand when and how employees use the office. This insight prevents overbuilding, reduces wasted space, and improves planning for in-office days. Envoy helps teams align office capacity with real hybrid work patterns.

How does workplace utilization help reduce real estate costs?

Workplace utilization data helps companies identify underused spaces and avoid paying for unnecessary square footage. It supports smarter decisions about downsizing, reconfiguring, or expanding offices. Envoy gives teams visibility into usage trends that impact real estate planning.